1. Enter the following fields. All fields are required unless otherwise noted. The fields are listed in the order in which they appear on the requisition form.
|Requisitioner||SAPweb fills the Requisitioner field with the userid from the certificate of the person completing the form, but you can change it when appropriate. Enter the name of the person for whom the goods or services are being ordered, using the format of a first initial followed by last name, e.g., G.Smith. The requisitioner is not necessarily the person creating the requisition or the Goods Recipient.|
|Deliver To||SAPweb automatically fills this field with the userid of the person completing the form, but you can change it when appropriate. Enter the name of person who will sign for the goods when delivered, also referred to as the Goods Recipient. Use the format of a first initial followed by last name, e.g., G.Smith.|
|Delivery Loc||Enter the MIT address and phone number where the goods will be delivered, using the following format: In the first field, enter the MIT building and room number of the goods recipient, i.e. the person who will be signing for the delivered goods. In the second field, after the slash, enter the goods recipient's seven-digit phone number. For example: E12-808/253-4565.|
| For purchases from external vendors,
enter the six-digit vendor code. You may use the Search
option outlined below to locate the vendor number for your desired vendor.To
use the Search option, click the Name Search button and
enter part of the vendor's name in the field, e.g., hewlett
for Hewlett Packard.
If your search returns multiple vendor numbers for your vendor, always pick the lowest vendor number if your desired vendor does not appear in the list, enter the vendor name, address, fax number, and main phone number in the Item Note field. The Procurement Office will add the vendor to the vendor list.
|This is an optional field. If you are using SAPweb to enter a requisition from an MIT paper requisition form, or other source document, enter the requisition number listed on the paper form.|
|Item Text||If you intend to contact the vendor to place the order yourself, click the checkbox. This will ensure that the order is not placed twice.|
|Item Note||Enter any internal notes and/or vendor justification, if required. If the requisition total is $10,000 or more, remember to send vendor quotes to the Procurement Office and indicate in the Item Note field that you are sending this backup. Be sure to mark all supporting documentation with the SAP requisition number. For purchases from internal providers, this field is optional. Vendor justification is not required for internal provider requisitions.|
|Delivery Text||This field is optional. Enter specific delivery instructions, if necessary. You can also enter any text you would like to have printed on the purchase order.|
|Short Text||Enter a short description of the item you are purchasing. Include SKU or part number, if applicable. If you need more space, click the down arrow below the field. The "Add More Text. . . " pop-up window will appear. Enter the text and click the Done button at the bottom of the window.|
|Quantity||Enter the quantity of the item you are ordering.|
|Units||Enter the unit of measure for this line item. The field defaults to EA (each). Click the down arrow on the right to find other units of measure.|
|Price per Unit||Enter the quoted or catalog price per unit in this field.|
|Delivery Date||Enter the calendar date you want the goods to be delivered (mm/dd/yyyy). For example: 04/08/2003.|
|Material Group||Material groups classify goods by commodity or service type and are used for reporting purposes. For example, desks belong to the material group: 1920 Furniture and Furnishings. This field will be used by the Procurement Office for reporting. To select a material group, click the down arrow. If you are not sure which to choose, pick the material group that is the closest match.|
|Distribution||You can distribute the cost of your purchase across as many as ten cost objects. The field defaults to 100 for charging the entire cost to one cost object. For each cost object, enter the percentage of the cost to be charged to the cost object. Do not enter the % (percent) sign.|
|Cost Obj||Enter the seven-digit cost object number.|
|G/L Acct||Enter the G/L account number. To find one, click the down arrow on the right. Enter part of the G/L account name in the pop-up window and click Search. For example, to find all equipment G/L accounts, enter: equip.|
Note: Use the Copy Previous button under the line item number to repeat information from the previous line item. To clear the line item fields, use the Clear Item button.
2. Click the Submit Requisition button to create a requisition or the Clear Form button to cancel what you've entered.